Glossary

Request : The expression of a need for equipment by a sector, for one or more locations. See Requests module.

Order : A purchase or rental of equipment placed with a supplier to cover one or more validated requests. See Orders & Quotes.

Quote : A supplier's price proposal, to be accepted before generating an order.

Receipt : A record of what actually arrived during a supplier delivery. See Receiving.

Distribution : The transport of received equipment to the locations requested in the field. See Distributions.

Return : The collection of equipment after the event, comparing the planned quantity with the quantity actually returned. See Returns.

Location : A physical point on an event's site where equipment must be delivered. See Locations.

Sector : A functional zone of an event (e.g. Transition, Swimming, Aid Station), managed by a team of members.

Organization : The entity that uses TriLog (e.g. a triathlon's organizing committee). Each organization has its own data, isolated from other organizations', accessible via its own address, <organization>.trinyon.app.

Event / edition : A dated occurrence of an event run by an organization (e.g. "Nyon Triathlon 2026"). Locations, sectors, and requests are specific to an event; the catalogue, on the other hand, is shared across all of an organization's events.

Sector role : A role assigned to a member within a sector, combining the "lead" and/or "can submit requests" capabilities. See Sector roles.

Net / Gross (excl./incl. VAT) : Excluding tax / including all taxes. Orders and quotes are expressed excl. VAT; VAT only appears at the invoice level.

Dispute : A status triggered by a discrepancy found (missing or damaged equipment) on a return or a contested invoice, requiring follow-up until resolved.

Budget allocation : The budget impacted by a request line: either the requesting sector's budget, or the logistics budget for shared equipment — set by default on each catalogue product, and adjustable case by case.

Allocated / Forecast / Committed / Paid / Sponsored : The five amounts that make up a sector's budget tracking — see Budget & Sponsors.

Supplier : A partner solicited for a quote or an order. Shares the same address book as sponsors, managed from the Admin space.

Depot Kiosk : A self-service kiosk (tablet) used to log the check-out and return of vehicles or radios at the depot, with no account or login required. See Depot Kiosk.